Summary

Here are the top 7 ways we have identified that a software based safety management system simplifies your safety delivery and maximizes your safety culture, formed from our 7 years of building our safety platform:

1. Access to documents anytime, anywhere and by anyone who needs them
2. Centralised location for everything safety
3. Eliminate lost and duplicate documents
4. Direct your safety and stay connected to your site from anywhere globally
5. Security and privacy
6. Build any type of document in minutes with a simple form based document builder
7. Accuracy and adaptability: capture more dynamic types of information

Introduction

Did you know that in just the year 2020, 194 Australians were killed while working? And another 120 000 were seriously injured? These numbers alone demonstrate just how important workplace health and safety really is. That’s why it’s so incredibly important that you make health and safety the top priority at your workplace today. And the best way to do so is by making sure that your business has a solid safety management system in place.

A safety management system is a set of systematic processes that manage the health and safety of you and your employees and reduce the risk of injury and death in your workplace. But setting up a strong and reliable safety management system can be complicated. And traditional paper-based safety management systems can be even more so – just think of the inefficient filing systems, lack of supervised record keeping, data losses, need for storage space, and extra time requirements involved with a paper-based system.

That’s where a digital safety management system comes in. Safety management software takes the paper-based complications out of safety management and makes managing the safety of your workplace simple. Here are seven proven ways that safety management software can simplify safety delivery for both you and your workplace:

Access Your Documents Anytime, Anywhere

With the ever-increasing popularity of electronic mobile devices today, spatial and temporal restrictions are pretty much a thing of the past. You can forget about the inconvenience and costs of paper-based safety management. With safety management software, you can access and edit all your safety-related documents straight from your phone or laptop. Anytime, anywhere!

Your team can collect, store, and share all their safety-related data in real-time and from anywhere around the world – all they need is a mobile device and access to the internet. Even geographically dispersed team members can join in. Compared to a paper-based safety management system, safety management software is significantly more convenient, practical, acceptable, and easy to use for everyone in your workplace.

Centralise Your Safety

Safety management software provides you with a centralised location for everything safety-related. Rather than having your health and safety information scattered between files, folders, offices, and even team members, you can use safety management software to have it all in one central digitalised spot.

Centralising and organising your safety information is a great first step to showing your workplace just how important it is to take health and safety seriously. This is key to building a strong safety culture at your workplace. With safety management software you can make sure that the health and safety of your workplace is organised, prioritised, and embraced and practiced by all.

Say Goodbye to Losses and Double-Ups

When building a complete and accurate health and safety record for your workplace that complies with government regulations, lost and duplicated documents are the last things you need. Yet research shows that 15% of all paper documents are misplaced and 7.5% are lost. You don’t want that!

With safety management software you can completely avoid these headaches. With all your health and safety information stored and entered directly into a centralised digital database, you don’t have to worry about losing or doubling up on any important data. And you can rest assured that when the time comes for a workplace health and safety compliance check, all your documentation will be right there in one place.

Direct Your Safety

It’s impossible for anyone to be everywhere at once. But when it comes to ensuring the safety of everyone in your workplace, you may wish it was possible! With safety management software you can stop wasting time wandering around huge sites looking for the manager or site foreman to monitor and complete your risk assessments. Using safety management software and the benefit of push notifications that comes with it, you can send information and reminders directly to those who need it.

Security and Privacy

With safety management software you can make sure that any sensitive information about your workplace’s health and safety is securely and privately stored. Only those with the relevant permissions will be able to access this secure and private information. Forget the confidentiality concerns associated with a paper-based safety management system – like easy destruction, ad-hoc sharing, and lack of visibility and traceability! This level of security and privacy is also beneficial for the audit process since all actions are recorded for accountability.

Safety? Check!

We can speak for others, but our safety management software makes collecting information easy with its simple to understand and easy to use form based documents. Rather than having to worry about customising your own doc templates, you can simply use the pre-built digital forms that come with the software. Prefer to have more control? You can choose to build your own form based documents that are hyper-specific to your business, site or task. Whether you need a safe work method statement, job safety analysis, risk assessment template, or even just a checklist, job step, or any other information-collecting document, your safety management software will have you covered.

Accuracy and Adaptability

Physical documents are limited in the types of data they can record. But with safety management software you have the ability to enter and store more accurate and adaptable information that would be impossible to enter and store on paper – like images, video, GPS coordinates, and more. Research conducted by Griffith University on the SafeWorkPro shows that data that is digitally collected is more accurate than the same data that is collected manually on paper. (This study is still being completed and will be published by Amanda Biggs, Rebecca Loudon and Keith Townsend).

SafeWorkPro is the Australian safety management software platform that can give you this accuracy and adaptability and more. If you’re looking for an accessible, centralised, direct, secure, and easy to use safety management system, then it’s time to give SafeWorkPro a go.